Employment: City Clerk, Scottville
The City of Scottville announces the open position of City Clerk and that the City is accepting applications for this position.
GENERAL STATEMENT OF DUTIES:
Under the direction of the City Manager:
- Serves as the Custodian for all official City records and documents.
- Issues licenses and permits.
- Registers voters and conducts and supervises elections.
- Acts as the meeting secretary for the City Commission as well as City Committees and Boards
- Prepares and oversees the distribution of Commission meeting packets.
- Categorizes and maintains an archive of all City Ordinances.
- Receives and processes payments for City services.
- Administers and maintains cemetery records.
- Schedules meetings of the City’s various Boards and Committees.
ESSENTIAL JOB FUNCTIONS:
An employee in this position may be called upon to do any or all the following job functions. These examples do not include all the duties and responsibilities that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each of the following essential job functions satisfactorily.
- Performs all duties and functions as outlined in Section 5.11 (a-f) of the Scottville City Charter.
- Serves as the official custodian for the safekeeping and management of all City documents and records as well as the City seal.
- Certifies ordinances and resolutions.
- Administers Oaths of Office.
- Prepares petitions and resolutions and publishes notices.
- Prepares agendas and information packets for the City Commission and all Committees and Boards.
- Attends all the Regular and Special Meetings of the City Commission and makes a record of these meetings in the form of meeting minutes that include official actions.
- Supervises and conducts all City, County, and Federal elections.
- Trains and supervises all election inspectors.
- Maintains all legal files of contracts, titles, etc.
- Registers voters and supervises the updating of all voter registration records.
- Administers all bid openings and maintains all affidavits of publication.
- Provides clerical assistance to the City Commission and City Committees and Boards.
- Maintains the City’s website and presence on social media.
- Acts as a Notary Public.
- Other duties and work as assigned by the City Manager or his designee.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND MINIMUM QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and responsibilities of this position. The City in its sole discretion may waive any of these requirements for good reason.
~ High School Diploma or GED; two years of college education or more is preferred.
~ Working knowledge of cash handling procedures involving large sums of money.
~ Thorough knowledge of the principles, methods, and techniques of bookkeeping and accounting, as well as internal controls that are related to the handling of cash and check receipts and methods of financial reporting.
~ Considerable knowledge of office software including accounting and spreadsheet applications.
~ Ability to understand the operation of municipal government and its practices, functions and organization.
~ Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, taxpayers, realtors, mortgage companies, other governmental agencies and the public.
~ Ability to prepare and maintain accurate records and reports, and to perform mathematical computations quickly and accurately.
~ Ability to perform detailed orientated work with frequent interruptions.
~ Ability to work effectively under stress and changing work priorities.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demand and work environment characteristics described here are representative of those and employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to speak and hear. The employee frequently is required to sit; use hands and fingers, handle, or feel; reach with hands and arms. The employee must frequently lift and/move lightweight items. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. While performing the duties of the job, the employee regularly works in a business office setting. The noise level in the work environment is usually moderate.
SALARY AND TERM OF EMPLOYMENT:
This employment position is governed by a collective bargaining agreement that establishes its salary and many terms of one’s employment.
HOURS OF WORK:
Hours vary and will be determined by the City Manager. Currently, the City Clerk works a four-day forty-hour work-week schedule and also works two (2) commission meetings each month.
Salary:
Depends upon qualifications and prior experience; the City Clerk is a member of a collective bargaining unit.
People interested in this position should submit a letter of interest and resume. These documents will be accepted by mail, email, or by hand-delivery until February 06, 2025 at 5:00 PM. Please address all mail or hand delivery concerning this matter to:
Ms. Kathy Shafer, City Treasurer & Human Resources Facilitator
City of Scottville
105 N Main Street
Scottville, Michigan 49454
treasurer@cityofscottville.org
THE CITY OF SCOTTVILLE DOES NOT DISCRIMINATE IN HIRING BASED UPON RELIGION, RACE, COLOR, NATIONAL ORIGIN, AGE, SEX, SEXUAL ORIENTATION, GENDER IDENTITY, HEIGHT, WEIGHT, FAMILIAL STATUS, OR MARITAL STATUS. THE CITY OF SCOTTVILLE IS AN EQUAL OPPORTUNITY EMPLOYER.
This is a paid posting. Posted until Feb. 6, 2025.
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