Employment Opportunity: Accounts Payable
Hart Public Schools
Job Duties:
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Set up and maintain vendors in software program
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Obtain and track W-9’s to make sure all data stays current
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Manage monthly utility charges and process payments
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Prepare monthly report for the Board of Education
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Review vendor statements and open encumbrances
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Work directly with building secretaries to manage purchase orders, bulk supply orders, accurate ledger account numbers and more
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Enter requisitions and help manage the use of the correct grant codes
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Assist with audits, reimbursements, accounts payable computer program and organizing bulk orders
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Submit and file purchase orders
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Issue Tax Exempt Certificates
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Prepare, distribute and submit yearly 1099’s
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Manage all volunteer clearance – obtain and file: IChat, OTIS and MSPSOR on all volunteers, chaperones, etc.
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Create and manage the ID Badges for all employees, coaches, or other school personnel with approved building access
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Collect and deposit payments to the bank
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Assist Food Service with end of month reports, deposit records and paying bills
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And other duties as assigned
Qualifications:
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Dependability, cleanliness, and willingness to follow instructions
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Strong organizational, filing and leadership skills
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Fluency in Google Software (Docs, Sheets, Forms, etc.)
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Excellent verbal, written and telephone skills
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Willingness to work together as a team
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Strong ability to maintain confidentiality
Criminal Records Check: By law, the selected applicant is required to complete a criminal records check. This will be at the prospective employee’s expense and kept on file at the Central Business Office.
Estimated Starting Date: January 3, 2023
Reports to: Director of Business Services
Salary: $18 per hour
Schedule: Monday-Friday, 8 a.m. to 4:30 p.m.
Applicants are to send a letter of interest and resume’, including references to: Hart Public Schools,
Human Resources, 301 W. Johnson Street, Hart, MI 49420 or by email to:jilltanis@hart.k12.mi.us.
Deadline for applying: November 29th, 2022. (Please visit our website for complete posting at: hartschools.net).